--- title: Tidying up Your Salesforce Data Reduces Storage Costs description: Passage Technology's app Data Quality Helper reduces data storage costs. image: https://www.passagetechnology.com/hubfs/pexels-pixabay-325876.jpg --- [GET DEMO](https://www.passagetechnology.com/any-product-one-on-one) **+1 (224) 655-6779 [![Trusted Salesforce service partner Passage Technology](https://www.passagetechnology.com/hubfs/2021/Nav-header-logo_PT.png) ](https://www.passagetechnology.com) # Tidying up Your Salesforce Data Reduces Storage Costs 2021/03/26 [![Free Salesforce business guides to help admins/developers, project managers, sales managers, and decision makers. Download the free PDF series now: Reinventing Your Business, Reimagining Your Salesforce®.](https://www.passagetechnology.com/hubfs/2021/Essential-Salesforce-Guide_Helper-Suite.png) ](https://www.passagetechnology.com/en/essential-guide-for-salesforce-admins-developers) It’s amazing how much stuff we can pile up over time. Somehow we manage to add more things into our closets and drawers without taking the time to sort through them to remove the things we don’t use anymore. And sometimes we manage our data storage like our closets at home. ### 20% of CRM data is stale, redundant or not needed Salesforce estimates that as much as 20% of CRM data worldwide is stale, redundant or not needed. All this unneeded data can cause performance issues in your CRM. Unfortunately, most companies that use Salesforce don't have a data retention procedure to manage data storage in Salesforce. For example, old email messages can use a ton of Salesforce data storage space. Whether you are using Email to Case and your support reps are communicating back and forth via email on a Case, or your sales reps are logging their emails in Salesforce, emails can consume huge amounts of data storage in your org. If an average email is about .015 MB and a salesperson sends on average 350 emails/month and logs them to Salesforce, that would add an estimated 5.25 MB/Month in Data Storage. - A team of 10 salespeople would then be adding on average 52.5 MB of emails to your Salesforce org per month. - Over a year, this would equate to approximately 630 MB of additional data. ### How you can safely mass delete Salesforce data Passage Technology is like the [Home Edit](https://www.netflix.com/title/81094723) of data storage. Our [Data Quality Helper](https://www.passagetechnology.com/data-quality-helper-overview) app can safely mass delete Salesforce data for any standard or custom object(s) while helping you reduce data storage costs. - **Storage limit alerts:** Storage Helper will alert you* before *you reach your data storage limit. This keeps your company from paying for data storage costs while managing data storage limits for you. - **Preview records:** The ability to preview your records before running the Storage Recycle Job is built in so that you can verify you've selected the correct criteria. - **Mass delete:** Activities, emails, cases, accounts, contacts, or any other standard or custom object. Check out our use case for steps on [how to mass delete old email messages](https://www.passagetechnology.com/data-quality-helper-use-cases/mass-delete-old-emails-auto-responses-case-email-messages). Plus, Data Quality Helper works with Group, Essentials, Professional, Enterprise, Unlimited, Force.com, Developer, and Performance Editions of Salesforce. Ready to start saving on data storage costs? Download the free version of [Data Quality Helper](https://www.passagetechnology.com/data-quality-helper-overview). Now about those closets... Tags: [data storage](https://www.passagetechnology.com/passage-technology-blog/topic/data-storage), [data quality](https://www.passagetechnology.com/passage-technology-blog/topic/data-quality), [Data Quality Helper](https://www.passagetechnology.com/passage-technology-blog/topic/data-quality-helper) | [** Passage Technology News and Updates – 2021 Winter Edition ](https://www.passagetechnology.com/passage-technology-blog/newsletter-2021-winter) | [Passage Technology Blog](https://www.passagetechnology.com/passage-technology-blog) | [ Salesforce Admin Tips, Tools & How-to-Guides from Passage Technology ** ](https://www.passagetechnology.com/passage-technology-blog/salesforce-admin-tips) | | --- | --- | --- | [ 7 Popular Use Cases that Lighten the Load for Salesforce Admins ](https://www.passagetechnology.com/passage-technology-blog/use-cases-admins) [ What is technical debt, and how can you avoid it in Salesforce? ](https://www.passagetechnology.com/passage-technology-blog/what-is-technical-debt-and-how-can-you-avoid-it-in-salesforce) [ Learning from Rollup Helper’s Supportive Trailblazer Community ](https://www.passagetechnology.com/passage-technology-blog/rollup-helpers-supportive-trailblazer-community-app-resources) [ Passage Technology News and Updates – Spring 2026 ](https://www.passagetechnology.com/passage-technology-blog/news-spring-2026) [ True Effectiveness with Salesforce Agentforce Requires Elevating Data Quality First ](https://www.passagetechnology.com/passage-technology-blog/true-effectiveness-with-salesforce-agentforce-requires-elevating-data-quality-first) [ Roll-up Solution When a Roll-up Summary Field Can't be Used ](https://www.passagetechnology.com/passage-technology-blog/roll-up-solution-when-a-roll-up-summary-field-can-not-be-used-and-process-builder-does-not-fire-on-delete) [ GDPR and Using the Salesforce Individual Object ](https://www.passagetechnology.com/passage-technology-blog/gdpr-and-the-using-the-salesforce-individual-object) [ Can’t Create Quote From Opportunity in Lightning Using New Quote Button? ](https://www.passagetechnology.com/passage-technology-blog/new-quote-button) [ Rollup Helper vs Declarative Lookup Roll-up Summaries (DLRS) ](https://www.passagetechnology.com/passage-technology-blog/rollup-helper-vs-declarative-lookup-roll-up-summaries-dlrs) [ Passage Technology News & Updates – Winter 2026 ](https://www.passagetechnology.com/passage-technology-blog/passage-technology-news-updates-winter-2026) © 2026 Passage Technology LLC All Rights Reserved. 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