Top Use Case: View Account Information on a Lead


Free Salesforce business guides to help admins/developers, project managers, sales managers, and decision makers. Download the free PDF series now: Reinventing Your Business, Reimagining Your Salesforce®.

Problem: Did you know that when you use Salesforce out of the box, there is no way to view Account information on the Lead page?

Think about that for one more minute...if you are using Salesforce® to sell business to business, you are mostly likely dealing with persons who work at accounts/businesses/clients. These persons are tracked as Leads or Contacts in Salesforce. Doesn't it make sense to easily see the Account information related to the person whom you are qualifying, calling, or emailing? 

If you are just using Contacts and are simply auto-converting all your Leads in Salesforce, having visibility to Account information isn't a problem as the Contacts are already pre-connected to the Accounts upon Lead conversion or Contact creation. But if you use Leads to qualify and disqualify your Leads, you still have a major gap in functionality to fill and that is the ability to display Account information/fields/insights on your Lead pages.

By simply using formula fields with Lookup Helper, you can achieve this Account visibility on the Lead page.

Solution: The solution is really simple to setup in Salesforce.

  1. Create a custom lookup relationship to Account on the Lead object.
  2. Create a Lookup Helper setting.
  3. Select Lead as the child object.
  4. Select the lookup field you created.
  5. Select the 'Company' field as the category field.
  6. Select ‘Name' as the parent field.
  7. Save the setting.

    The image below illustrates step #3: Select Lead as the child object.

The image below illustrates step #5: Select the 'Company' field as the category field and step #6: Select ‘Account Name' as the parent field.

View info on a lead screenshot

8. For each field to display from the account page, implement formula field (to display account related info) from the linked account. Here are some examples of fields you might include:
    1. Account Numbers
    2. Account Industry
    3. Account State
    4. Account Type
    5. Account Record Type

You might be wondering how well does this process integrate with Lead conversion. For Leads having matching Company values, which have already been converted or created as Accounts in Salesforce, Lookup Helper will find an exact match and link your Lead to the Account that Salesforce will ultimately convert into. If you are dealing with a Lead whose Company value doesn't exist as an Account in Salesforce, Lookup Helper will create the Account record for you automatically using the field mapping of your choice.

TIP #1: As with any Salesforce org, you will want to make sure that you cleanup and prevent duplicate account names in your database before implementing this solution.

TIP #2: You can follow the same directions above for anything else important to your business to display on the Lead page, such as industry or geographical area (region, state, etc.).

Now that you have your Leads connected to your Account object in Salesforce, what other information is important to your org? In the Passage Technology org, I can see us implementing the following rollups using our Rollup Helper product to get information aggregated up to the Account or Industry level and then reference these field values via formula fields on the Lead page.

For example, on our lead page we might have:

Account Information Section

  • Customer Type/Status (Customer/Prospect)
  • # of Cases Open
  • Number of Contacts
  • Closed Won Opportunities At This Account
  • Account Product/Service Renewal Date

Industry Information

  • Products available to sell for this Industry
  • Link to featured success story in this Industry
  • Number of customers in this Industry
  • Industry-specific win-rate

Think you have a use case for Lookup Helper? Please comment below!

Have questions?
Schedule Demo

Set Queue Custom Object on Any Standard Object Lookup Helper Use Case Library Relate Records Based on Matching Field Values
Chat Offline
Contact Us Here